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04/11 Retouch & Chill, How I Automate 80% of My Biz with Acuity + ChatGPT

Added 2025-05-12 03:09:37 +0000 UTC

🧠 How I Automate 80% of My Biz with Acuity + ChatGPT

I’m gonna keep it real — the only reason I’m not drowning in back-and-forths, missed bookings, and burnout is because I got systems doing half the work for me. Here’s how:

📅 Acuity: The Most Slept-On Tool in My Kit

Acuity ain’t just for booking. I turned that joint into a full-on assistant. Here's how I got it working for me:

Text Reminders That Hit on Autopilot
- Week Before: “Yo, you booked a session. Double check the date.”
- Day Before: “You good? Be ready. First location coming soon.”
- Cuts down 90% of my client anxiety & last-minute no-shows.
Follow-Up Emails That Pull in Real Reviews
- Automatically hits them the next day.
- Light, thankful, and with a review link.
- Now I’ve got real feedback to flex on my site/testimonials.
Built-In Time Buffers
- I add an hour between shoots so I’m not sprinting across town or stressed if someone’s late.
- Bonus: I can upsell last-minute add-on time (+$50/$100 depending on the shoot type).
Add-On System is Fire
- Want an extra hour? Add it on while booking.
- Want 2–3 hours? That’s available too.
- It scales your session without needing a whole convo.

💡 If you use Acuity, go check “Client Text Messages” + “Follow-Up Emails” right now. If you don’t, you’re leaving money and sanity on the table.

🤖 ChatGPT & Custom GPTs = My Silent Team

I don’t just use ChatGPT — I built my own GPTs to write like me, work like me, and save me hours.

Here’s what I’ve got running:

📲 SLV Transcript Decoder
- I drop in a video transcript from CapCut.
- It spits out a polished caption in my voice.
- Makes repurposing video into content instant.
📧 SLV Email Responder
- Client inquiry? Drop the email in — it writes the whole reply.
- I tweak, hit send, done.
- Fast and sounds personal.
💥 SLV Email Marketing GPT
- Drop in a transcript or topic — it’ll suggest content angles, email hooks, and full newsletters.
- I use it for my Certified Shooters list and promos.

💡 If you’re not using GPTs tailored to your workflow, you’re hustling backwards. I’ll be dropping mine in the Patreon soon.

Both of these together — Acuity for client comms, GPT for content + email flow — are how I keep moving without losing my mind.

⇣ZOOM RECAP INFO⇣

🎬 Session Recap – What Went Down

A blend of personal stories, tech gems, and behind-the-scenes sauce from Retouch & Chill.

💭 Creative Work & Free Projects

I still do free shoots if I vibe with the project.
Not telling clients that (lol), but if I love it, I’m in — payment or not.
Bottom line: I enjoy this work too much to gatekeep it with a price tag 24/7.

💐 Mother’s Day Storytime

Pulled up to Madison to see the fam, dropped off flowers.
Got roped into dog duty — shoveling poop in Chelsea boots.
My mom roasted me for my tattoos: “You look like a coloring book.”

🎩 Certified Shooter Hat Drop

Pre-orders are in. I’m calling the manufacturer ASAP.
Shipping same-day or next-day once I get the inventory.
First real product I’ve made from scratch — brims curved this time.
Discounted pricing for Patreon exclusives.

📅 Acuity = My Automation Backbone

Auto Text Reminders: 1 week & 1 day before sessions.
Follow-Up Emails: Sent post-shoot to collect reviews.
Time Buffer Between Shoots: 60 mins to prevent burnout or overlap.
Add-On Booking System: Clients can extend shoots at checkout.

🤖 ChatGPT & My Custom GPTs

SLV Transcript Decoder:
- Drop in CapCut transcripts → get first-person captions/content instantly.
Email Responder:
- Handles client emails fast and clean with my tone baked in.
Email Marketing GPT:
- Generates full email campaigns from rough ideas or transcripts.
Bonus Tip: Ask GPT how to ask things — don’t overthink the prompt.

🎨 Evoto Retouching Process

Built my own SLV presets (for men, women, day/night).
Adjust skin, dodge & burn, clarity, catchlights, etc.
I use Evoto for speed — but always go back to Photoshop for:
- Spot removal
- Background expansion (Generative Fill)
- Final polish (like fixing glare or weird AI glitches)